Part-Time Administration Assistant | VIC - Melbourne CBD and Inner Suburbs

Job Description

WHAT WE OFFER

• Opportunity to work with a dedicated and supportive team

• Be part of a team where you can learn and grow in a challenging and rewarding role

• Work-Life Balance - Part-Time Position (24 hours per week)

• Flexible working arrangements

• Competitive Salary and Employee Benefits!

ABOUT THE ROLE

We are looking for a highly organised and detail-oriented Part-Time Administration Assistant to join the Justice Prisoner Transport (JPT) team in Laverton. This role is crucial in supporting the smooth operation of our business by providing essential administrative, HR, and payroll services.

In this role, you will work to provide administrative support to the broader team, including the General Manager and Operations Manager.

 Daily duties will include:

• Providing operational support, such as general office duties, data and roster management, and collating and compiling compliance reports when required.

• Preparing and maintaining the payroll submission weekly to the Payroll Department, managing payroll records and responding to payroll queries.

• Assisting the General Manager and Operations Manager in completing reports within the required timeframe and drafting correspondence as directed.

• Providing HR support, such as assisting the recruitment team with interviews and assessments, and maintaining employee files. 

• Administering Workcover matters and return-to-work processes, ensuring adherence to legislative requirements.

• Collecting and reporting on OH&S incidents and liaising with relevant parties when required.

• Preparing detailed reports and identifying trends to inform strategic decision-making for the General Manager, Operations Manager, and Supervisors.

• Collaborating with Supervisors to effectively manage leave liability and ensure compliance with company policies.

ABOUT YOU 

The ideal candidate will be able to work effectively under pressure, meet deadlines, and have the ability to deal with challenging situations and provide operational support when needed. You will also be able to liaise with a wide range of people and work as part of a team. You will have: 

• Strong attention to detail and willingness to learn new skills

• High level of written and communication skills

• Willingness to learn and develop skills in accounts payable/invoices and receivable.

• Ability to prioritise and meet agreed timelines.

• Willingness to learn and develop expertise in payroll processes and roster management (Experience using UKG, preferred but not essential)

• Intermediate experience with Microsoft packages and Google Suite, particularly Excel/Sheets

• The ability to work under pressure and to work with limited supervision as part of a multidisciplinary team

• Knowledge, skills and experience in administration including record-keeping, and file maintenance

** The intended commencement of this position is February 2025

Please note, there will be two rounds of interviews 

 About G4S Australia and New Zealand

G4S, An Allied Universal® Company is a leading security and facility services company that provides proactive security services and cutting-edge smart technology to deliver tailored, integrated security solutions. With a workforce of approximately 800,000 employees worldwide and over 2,000 across Australia and New Zealand, we leverage global best practices to help deliver our promise locally: keeping people safe so our communities can thrive. We partner with Government, industries and law enforcement agencies to deliver Integrated Security and Justice Services across a diverse range of portfolios, including Port Phillip Prison, Mount Gambier Prison, Prisoner Transport Operations, Court Security, Custody Centres, Corporate Security, Mobile Speed Cameras, our Support Offices, and more.

For more information about G4S Australia and New Zealand, please visit g4s.com.au. To explore a career with G4S, please visit g4s.com/careers-anz. To hear directly from our staff about why they enjoy working at G4S, visit g4s.com/careers-anz/life-at-g4s.